2020 schedule

***Temporary festival schedule subject to change

Wednesday, June 24th

7:00am - First shuttle to festival leaves from airport

12:00pm - FINAL Shuttle to festival leaves from airport

10:00am - 1:00pm - Registration at The Bromfield School

*Arrive with enough time to check in and get settled in your hotel room before bussing to the first rehearsal. 

1:00pm - 1:30pm - Opening Meeting (Bromfield Auditorium)

1:30pm - 2:00pm - Snack/Light lunch provided

2:00pm - 5:30pm - First Rehearsal (auditorium)

5:30pm - 6:30pm - Dinner (Bromfield Cafeteria)

6:30pm - 9:30pm - Evening Rehearsal

9:30pm - 10:00pm - Shuttle from The Bromfield School to SpringHill Suites

*Students will leave their instruments and rehearsal materials locked in the band room at The Bromfield School

10:30pm - Curfew and Room Checks

*This is the time for students to be going to sleep. Chaperones will check every single students room before lights out to make sure all students are safe, accounted for, and in the correct rooms. 

Thursday, June 25th

6:30am - Wakeup Call

7:00am - 8:00am - Breakfast at SpringHill Suites

*Students may arrive at breakfast later than the start time, however, they must arrive in ample time to eat and get ready for rehearsal. Breakfast will not be extended beyond the allotted time. 

8:00am - 8:30am - Shuttle from SpringHill Suites to The Bromfield School

8:30am - 10:30am - Morning rehearsal

*Bring what you need for Old Sturbridge Village visit!

* See the Festival Info Page for more information about our free day activities!

11:00am - 12:00pm- Shuttle from Bromfield to Old Sturbridge Village

12:00pm - 4:30pm - Old Sturbridge Village

4:30pm - 5:30pm - Bus back to Bromfield School

5:30pm - 6:30pm - Dinner at Bromfield

6:30pm - 10:00pm - Evening Rehearsal

10:00pm - 10:30pm - Shuttle Back to SpringHill Suites

11:00pm - Curfew and Room Checks

Friday, June 26th

6:45am - Wakeup call

7:30am - 8:30am - Breakfast at SpringHill Suites

8:30am - 9:00am - Shuttle From SpringHill Suites to the Bromfield School

9:00am - 12:00pm - Morning Rehearsal

12:00pm - 1:00pm - Lunch

1:00pm - 3:00pm - Afternoon Rehearsal

3:00pm - 3:30pm - Break/Snack/Free time at the Bromfield School

3:30pm - 6:00pm - Afternoon Rehearsal

6:00pm - 6:30pm - Shuttle back to SpringHill Suites

6:30pm - 7:00pm - Change/Prepare for Banquet

7:00pm - 7:30pm - Shuttle to Banquet

7:30pm - 9:00pm - Banquet and Dinner

*This is a semi-formal event for students to celebrate their acceptance and participation in the 2020 festival! Location is currently TBD. Parents are invited to attend the banquet as well, however an rsvp is required. (The RSVP form will be linked to the member forms page)

9:00pm - 9:30pm - Shuttle Back to SpringHill Suites

9:30pm - 10:30pm - Free time at SpringHill Suites

*Students will be allowed to swim and explore the hotel during their free time, however, no student will be permitted to leave hotel grounds. 

11:00pm - Curfew and Room Checks

Saturday, June 27th

6:45am - Wakeup Call

7:30am - 8:30am - Breakfast

8:30am - 9:00am - Shuttle from SpringHill Suites to The Bromfield School

*Students should bring everything they need to be successful at both the rehearsal and the concert. THERE WILL BE NO RETURNING TO THE HOTEL FOR ANY REASON ONCE WE DEPART FOR MORNING REHEARSAL. 

9:00am - 10:30am - Morning Rehearsal

10:30am - 11:15am - Lunch

*Lunch will come with brown paper bags that can be used to transport food so that students may continue to eat on the bus. 

11:15am - 12:00pm - Travel to Mechanics Hall (Worcester, MA)

12:30pm - 1:00pm - Unload and Set Up at Mechanics Hall

*Students should help carry percussion instruments into the building and then retrieve their personal instruments from the bus to prepare for the dress rehearsal. 

1:00pm - 2:00pm - Dress Rehearsal

2:00pm - 2:30pm - Change and Prepare for Concert 

2:30pm - 4:00pm - Concert 

4:00pm - 4:30pm - Reload Busses and Trucks

4:30pm - 5:15pm - Travel Back to the Bromfield School

*All students must travel back to the hotel and be checked out at the hotel. No student will be allowed to leave directly from the concert except by special circumstance. 

5:45pm - 6:15pm - Shuttle Back to SpringHill Suites

6:30pm - 8:30pm - Room Checkout/Shuttles to Airport begin

7:00pm - 9:00pm Students staying at hotel bus to Kimballs Family Farm for Dinner and Ice Cream

9:00pm - 10:30pm Students staying have free time at hotel

11:00pm - Curfew and Room Checks

Sunday, June 28th

7:30am - 8:30am - Breakfast

9:00am - Final Room checkout/ final airport shuttle