Frequently asked Questions

Will there be medical staff present at the festival?


Yes. At the festival we have a licensed nurse. Many of our staff members are also First Aid and CPR Certified




Will the students be allowed any downtime during the festival?


Yes! Students will be given breaks everyday throughout the day. We are also planning a group outing to a historic/scenic location in Massachusetts - Stay tuned for details!!




As a parent, am I allowed to stay at the hotel with my student?


Yes! Accomodations can be made for you to stay with your child in the same room, or for you to stay in a different room of the hotel. If you wish to stay at the hotel, you will need to make your own reservaation and have your own transportation It is strongly suggested that you rent a car so you may explore the are while your student is enjoying their festival experience.




What happens if my student's flight is delayed and they miss the shuttle?


Unfortunately we cannot account for flight delays with our shuttle plan. We recommend that students book flights the day before in order to avoid arriving late to the festival. If a student's flight is delayed, we can help the student arrange for transportation via taxi, Uber, or public transportation to the festival.




Are band directors and parents required to stay at the festival with students?


Parents and band directors are not required to stay, but are encouraged to be in the area and to at stay at the hotel if they would like. We would greatly appriciate any help that band directors can provide throughout the festival. There is always a job for you to support your students! Please reach out if you would like to help!




Can my student drive themselves to the festival?


Yes, with parental permission students will be allowed to park at the hotel, however for safety and attendance, students who drive themselves are REQUIRED to take the busses and shuttles to and from all festival locations. Under no circumstances will students be able to leave the festival on their own during the scheduled festival activities.




Can I set up a payment plan to pay the festival fees?


Yes! We are more than willing to accommodate a payment plan for you as long as all fees are paid by the start of the registration period on the first day of the festival. If you require a payment plan for the festival, please fill out a contact form or email us directly and we will be happy to accommodate you the best that we can!




Are students allowed to request their own roommates for the festival?


Yes. Students must fill out the roommate request form in order to do so. If a student does not request a roommate on time, they can contact us before the start of the festival to request a roommate and we will do our best to accommodate you. Last minute requests may not be able to be accommodated.




Will there be eating accommodations for students who need them?


Yes. All eating accommodations can be submitted on the medical form for students. Our chef will be happy to accommodate any allergies or medical needs throughout the duration of the festival.




What can parents who are staying at the festival do during rehearsals?


Parents are welcome to stay and enjoy the amenities at the hotel, or they can explore central Massachusetts! Attached is a link to some local historical sights or places to visit and enjoy!! https://www.discovercentralma.org/see-do/attractions/historic-sites-homes/




My student plays an instrument that is difficult to transport. Is there an instrument rental program?


Students can request to rent larger instruments such as tubas and double bass. If you require an instrument rental, please contact us and we will accommodate you the best we can. Percussion instruments will be provided by The Bromfield School, however, percussionists should bring their own sticks and mallets.





© 2019 by The Sousa Foundation

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